Last updated: 29 May 2026
Last updated: 29 May 2026
Intelligent Land Limited (trading as Intelligent Land) is a strategic land promotion and planning consultancy practice based in the United Kingdom.
Company number: 07359015 (registered in England & Wales)
ICO Data Protection Registration: ZB084717
VAT number: GB 998 8315 43
Registered office: Hillview Business Centre, 2 Leybourne Avenue, Bournemouth, Dorset, BH10 6HF
Contact us:
Email: mh@intel-land.com
Website: https://intel-land.com
This privacy notice explains how Intelligent Land collects, uses, stores, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We collect and process personal data relating to the following categories of individuals:
- Name, job title, employer, business contact details
- Correspondence and instructions
- Financial and payment information
- Project documentation and technical information relevant to engagements
- Email address
- Name (if provided)
- Subscription preferences and engagement data
- Name, job title, employer, business contact details
- Contract and payment details
- Correspondence
- Contact details, CV and employment history
- Right-to-work documentation
- References and professional credentials
- Payroll and tax information
We collect personal data:
- Directly from you (via email, telephone, meetings, our website, or newsletter sign-up)
- From third parties such as referrers, professional advisors, or public registers
- Through your use of our website (via analytics tools)
We process personal data for the following purposes, relying on the lawful bases set out in the UK GDPR:
| Purpose | Lawful Basis | Data Subject Classes |
|---|---|---|
| Providing strategic land promotion, planning consultancy, and viability appraisal services | Performance of a contract | Clients |
| Managing prospective client enquiries and business development | Legitimate interests (growing our business) | Prospective clients |
| Sending marketing newsletters | Consent | Newsletter subscribers |
| Managing supplier relationships | Performance of a contract / Legitimate interests | Suppliers |
| Recruitment and employment administration | Performance of a contract / Legal obligation | Employees, candidates |
| Compliance with accounting, tax, and regulatory obligations | Legal obligation | Clients, suppliers, employees |
| IT security and business administration | Legitimate interests (protecting our systems and operations) | All categories |
Where we rely on legitimate interests, we have balanced our business needs against your rights and freedoms. You may object to processing based on legitimate interests at any time.
Where we rely on consent (such as for marketing newsletters), you may withdraw consent at any time by using the unsubscribe link in any email or contacting us directly.
We share personal data with the following categories of recipients, where necessary to deliver our services or comply with legal obligations:
- Microsoft 365 (Microsoft Corporation) – cloud email, document storage, and collaboration tools (UK data residency)
- Anthropic (Anthropic PBC, United States) – AI-powered research and document analysis tools
- Perplexity (Perplexity AI Inc., United States) – AI-powered research services
- Railway (Railway Corp, United States) – website hosting infrastructure
- Xero (Xero Limited) – accounting software
- MinuteDock (MinuteDock Limited) – time recording and billing
- GoHighLevel (HighLevel Inc.) – CRM and client relationship management
- A4G Accountants – external accountancy services
- Professional bodies and regulators – where required by the RICS (Royal Institution of Chartered Surveyors) or RTPI (Royal Town Planning Institute) for regulatory or professional standards purposes
- Legal and professional advisors – where necessary for the provision of legal, audit, or advisory services
- Government bodies and law enforcement – where required by law
All third-party processors are subject to contractual obligations to protect your personal data and process it only in accordance with our instructions.
Some of the third-party tools we use involve transfers of personal data outside the United Kingdom to countries that do not benefit from an adequacy decision under Article 45 of the UK GDPR.
Where such transfers occur, we rely on:
- Standard Contractual Clauses (SCCs) approved by the European Commission and the UK International Data Transfer Agreement (IDTA), in particular for transfers to:
- Anthropic (United States)
- Perplexity AI (United States)
- Railway (United States)
You are entitled to request a copy of the safeguards we have in place by contacting us at mh@intel-land.com.
We retain personal data for as long as necessary to fulfil the purposes for which it was collected, or to comply with legal, regulatory, or professional obligations.
| Data Subject Class | Retention Period |
|---|---|
| **Clients** | 7 years from completion of engagement (to comply with limitation periods and tax record-keeping obligations) |
| **Prospective clients** | 2 years from last contact, unless you ask us to delete your data sooner |
| **Newsletter subscribers** | Until you unsubscribe or withdraw consent |
| **Suppliers** | 7 years from final invoice (for accounting and tax purposes) |
| **Employees** | 7 years from end of employment (for tax and statutory purposes); recruitment records for unsuccessful candidates deleted after 6 months |
You have the following rights in relation to your personal data:
1. Right of access – to obtain a copy of the personal data we hold about you
2. Right to rectification – to correct inaccurate or incomplete personal data
3. Right to erasure – to request deletion of your personal data in certain circumstances
4. Right to restriction of processing – to request that we limit how we use your personal data
5. Right to data portability – to receive your personal data in a structured, commonly used, and machine-readable format
6. Right to object – to object to processing based on legitimate interests or for direct marketing purposes
7. Right to withdraw consent – where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, please contact us at mh@intel-land.com.
We will respond to requests within one month. In some cases, we may need to verify your identity before responding.
Our website uses cookies to improve functionality and analyse how visitors use the site. For full details, please see our Cookie Policy.
We send occasional newsletters and marketing communications about our services, industry insights, and land intelligence updates.
We will only send you marketing emails if:
- You have provided explicit consent by signing up via our website or requesting to be added to our mailing list, or
- You are an existing client or professional contact and we are contacting you about services similar to those you have previously engaged us for (legitimate interests)
You may unsubscribe at any time by:
- Clicking the unsubscribe link in any email
- Emailing us at mh@intel-land.com
- Contacting us by telephone or post
We do not knowingly collect or process personal data from individuals under the age of 18. If you believe we have inadvertently collected such data, please contact us immediately and we will delete it.
We may update this privacy notice from time to time to reflect changes in our practices, legal obligations, or technology. We will notify you of material changes by updating the "Last updated" date at the top of this notice and, where appropriate, by email.
If you have concerns about how we handle your personal data, please contact us first at mh@intel-land.com. We take privacy seriously and will investigate any complaint.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk
Intelligent Land Limited
Company No. 07359015 | ICO Registration ZB084717 | VAT No. GB 998 8315 43